How AI Appointment Assistant Works
A clear, step-by-step breakdown of how clinics are onboarded, automated, trained, and supported — without technical complexity.
Designed specifically for Indian clinics and hospitals.
⏱ Setup Time: 2–5 working days · No disruption to clinic operations
Step 1: Clinic Workflow Understanding
We first understand how your clinic currently handles appointments: missed calls, OPD timings, doctors, services, supported languages, and overall patient flow.
Step 2: WhatsApp & AI Setup
We configure WhatsApp appointment automation, AI responses, appointment types, working hours, supported languages, and booking rules tailored specifically to your clinic.
Step 3: Calendar & Reminder Integration
Appointments are synced with your clinic calendar and patients automatically receive confirmations and reminder messages on WhatsApp, reducing no-shows significantly.
Step 4: Testing & Staff Training
We test real booking scenarios, fix any gaps, and train your reception or admin staff so everyone knows exactly how the system works in daily operations.
Step 5: Go Live & Ongoing Support
Once live, we closely monitor the system during the initial days and provide ongoing support while your clinic continues using the automation confidently every day.
What Happens in the First 7 Days
- Day 1–2: Clinic workflow understanding, appointment types, OPD timings, doctor availability, and operational requirements.
- Day 3–4: WhatsApp number setup, AI assistant configuration, booking rules, language selection, and reminder templates.
- Day 5: Testing real appointment flows, fixing gaps, and final readiness checks.
- Day 6–7: Staff training, system walkthrough, and monitored go-live.
What the One-Time Setup Fee Covers
This is not just software access. The setup fee covers professional implementation and accountability to ensure success.
- ✅ Clinic workflow analysis
- ✅ WhatsApp Business API setup & approvals
- ✅ AI assistant customization for your services
- ✅ Appointment & reminder configuration
- ✅ Testing real booking scenarios
- ✅ Staff training & walkthrough
- ✅ Go-live monitoring and support
This is why clinics prefer a paid setup — it ensures reliability, accountability, and smooth adoption without operational risk.
Who This Works Best For
- ✔ Clinics missing patient calls during busy OPD hours
- ✔ Reception staff overloaded with phone enquiries
- ✔ Clinics facing frequent appointment no-shows
- ✔ Clinics wanting predictable daily schedules
- ✔ Clinics looking to adopt automation without hiring more staff
See This Live for Your Clinic (No Obligation Demo)
One-time setup • Monthly support • No long-term contracts
💬 See Live Clinic Demo